Payroll
Work Day Factor
These factors are used to compute partial months pay for full-time employees paid monthly. A partial month's pay is calculated for new hires, terminations, employees going on or returning from a leave of absence or layoff and also employees transferring between admin areas. Please refer to Appendix 19 for calculations: https://guru.psu.edu/gfug/appendices/app19/workday.cfm
Payroll Deadlines
Bi-Weekly/Wage: Bi-weekly payroll is processed the last Friday of the two week cycle. All wage documents are processed no later than 5:00 pm Wednesday after the pay period.
Faculty, Staff, and Part-Time Faculty Handbooks
Go to the Office of Human Resources home page and click on "current employee information/resources."
Foreign Nationals
If a foreign national is seeking employment by the University, please refer to Policy HR26.
ESSIC
The ESSIC Web site was designed by the Office of Human Resources with the intent of enabling current and new Penn State employees to gain access to and update their personal information on the Internet. https://ohr.psu.edu/ESSIC/Session/Current_Employee/frameset.cfm
Preferences:
You can elect to no longer receive a printed deposit remittance slip.
Attendance System: This screen is used by each employee. This site replaces the paper timecards. Each employee must submit their timecard on a monthly basis to their supervisor.
| Inquiry Screens | |
| BOUI | OAS user ids |
| BOUL | Browse OAS by name |
| BFS | Inquire by employees name or id. This brings up all the employees financial and personnel documents. |
| IDIR | Inquire employees work address (requires employees id number) |
| IGFM | Retrieve document by document number |
| IHST | Salary history inquiry |
| IPOS | Inquire for position number and salary (requires employees id number) |
| IQPM | Inquire by position number (requires position number access) |
| ISAL | Inquire for salary information (requires employees id number) |
Documents
Personnel paid monthly - PR 02: https://guru.psu.edu/policies/psu/PR02.html
| AEPM | To create a new position. Must have position number available. |
| CURA | This document is used to correct a TRMN. If a TRMN has gone through the approval path and updated to database, then a CURA can correct or rescind the termination date. This document is also used to pay additional vacation and sick payoff for a terminated employee. |
| LVLO | To place a full-time employee on leave of absence for child care, layoff, leave extension, leave no pay, maternity, medical, military on the job injury, and/or personal reasons. The employee must sign form to continue benefits. |
| NAPP | To place a new or wage employee into a full-time existing position. |
| NPDL | To transfer a full-time employee to another position number within the dept. or to another campus dept. |
| NPDZ | An NPDL will turn into an NPDZ if there is a change in budget or admin area. The NPDL will route through the sending area's approval path & automatically route to the new administrative area as an NPDZ. The NPDZ will automatically route to the first level approver of the highest mnemonic (dept) in the new admin area. The first level default approver will complete the "receiving area" information. |
| PADJ | Paycheck adjustment for excessive time off, retroactive pay, military reduction, sick allowance, and/or overpayment deduction. Payroll requires that the employees present base rate be filled in. |
| PAYC | To process temporary promotions for an employee and for budget distribution changes. This document is also used if an employee's job is reclassified. |
| PUDC | To upgrade, downgrade, or for a class change to a “filled” position. |
| SADJ | To make a salary adjustment to a full-time employee. The SADJ is used to give tech service grade step increases. An SADJ is also used to adjust “appointed” salary of staff or tech service employees. |
| SLPY | To pay overtime for staff non-exempt employees. |
| SUPP | To pay staff exempt for holiday pay or work outside their normal work duties. This is paid at the employees fixed rate. They do not receive time and a half or double time. |
| TITL | To change the title, grade and/or job description number on a “filled” position. |
| TRMN | To terminate an employee. |
| UADR | To update an employees’ address. |
| UEPM | To reclassify an unfilled position, i.e if the position is going from standing to fixed term or vice versa. |
| UI9F | This is to update I-9 and Foreign National data. |
| WAGC | To pay wage employees |
| WAPP | To appoint wage employee |
| WUPD | To update wage salary |
| WTER | To terminate a wage employee. |
Additional Information
Employee Is Being Paid On More Than One Budget
Employees home budget will be different than the pay budget. The pay budget will be the clearing account.
NEWP Versus BUPR
BUPR -- This is to change home budget or if employee is paid across admin areas. This changes home budget, pay budget, and position.
NEWP – This is to change pay budget ONLY. It doesn’t change the home budget.
